Data protection

  1. Name and address of the person responsible

    Controller for the purposes of the General Data Protection Regulation (GDPR), other national data protection laws applicable in Member states of the European Union and other provisions related to data protection is Theo Hillers GmbH (hereinafter: THL), Siemensring 19, D-53925 Kall, Email: kontakt@hillers.de, Phone: +49 (0) 2441 9904-0, Fax: +49 (0) 2441 9904-0

    The company data protection officer of THL, Kirstin Bendedikt, can be contacted at Bayernstr. 11a, 93128 Regenstauf, or at info@benedikt-eprivacy.com can be reached.

  2. General information on data processing

    1. Scope of the processing of personal data

      We collect and use the personal data of our users only to the extent necessary to provide a functional website and our content and services. The collection and use of personal data of our users only takes place regularly with the consent of the user. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

    2. Legal basis for the processing of personal data

      Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) as the legal basis.

      In the processing of personal data necessary for the performance of a contract to which the data subject is party, Art. 6 para. 1 lit. b GDPR as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

      Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR as the legal basis.

      In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR as the legal basis.

      If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR as the legal basis for processing.

    3. Data erasure and storage duration

      The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

  3. Provision of the website and creation of log files

    1. Description and scope of data processing

      Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

      The following data is collected:

      • Information about the browser type and version used
      • The user’s operating system
      • The IP address of the user
      • Date and time of access
      • Websites from which the user’s system accesses our website

      The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

    2. Legal basis for data processing

      The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

    3. Duration of storage

      The data will be deleted as soon as it is no longer required for the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

      In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign the calling client.

    4. Possibility of objection and removal

      The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.

  4. Use of cookies

  5. Processing of your applicant data

    • What personal data do we collect?

      In particular, we process the following personal data concerning you in order to carry out the application process:

      • Your so-called master data (surname, first name, any name affixes and date of birth)
      • Your contact details (private address, telephone number and mobile phone number, e-mail address)
      • Skill data (data about your skills and knowledge in relation to the requirements profile of the advertised position)
      • Work permit/residence permit, if applicable
      • Health data, insofar as this is required for proof of health suitability for the advertised position
      • Previous convictions, if required to prove personal suitability for the advertised position
      • Further data from your application documents (such as permission to use the job title, assessments in job references, professional experience, salary expectations)

      As a rule, your personal data is collected directly from you as part of the recruitment process, in particular from your application documents and in the job interview as well as with the personnel questionnaire. In the case of a job placement, we also receive corresponding data from third parties.

    • To whom may my personal data be transmitted?

      Within our company, only those persons and departments (e.g. employees of the HR department, management, specialist department) receive your personal data who are involved in the decision about your recruitment. In addition, access by the IT service provider working for us by way of commissioned data processing and subject to the confidentiality obligation may be required. Data will not be passed on to third parties.

    • How long will my data be stored?

      In the event of rejection, your application documents will be deleted no later than six months after completion of the application process. We will only store your data for longer if you have given us your consent to do so (e.g. for inclusion in an applicant pool).

    • Are you obliged to provide us with your personal data?

      In order to be able to consider your application, we require the personal data from you that is necessary for the decision on the establishment of the employment relationship. The application process cannot be carried out without this data.

  6. Rights of the data subject

    If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

    1. Right to information

      You can request confirmation from the controller as to whether personal data concerning you is being processed by us.
      If such processing has taken place, you can request the following information from the controller:

      1. the purposes for which the personal data are processed;
      2. the categories of personal data that are processed;
      3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
      4. the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the duration of storage;
      5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
      6. the existence of a right of appeal to a supervisory authority;
      7. all available information about the origin of the data if the personal data is not collected from the data subject;
      8. the existence of automated decision-making, including profiling, in accordance with Art. 22 para. 1 and 4 GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

      You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you can request to be informed about the appropriate guarantees in accordance with Art. Art. 46 GDPR in connection with the transfer.

    2. Right to rectification

      You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must make the correction immediately.

    3. Right to restriction of processing

      Under the following conditions, you may request the restriction of the processing of your personal data:

      1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
      2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
      3. the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or
      4. if you object to the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been established whether the legitimate reasons of the controller outweigh your reasons.

      If the processing of personal data concerning you has been restricted, such data may only be processed – apart from being stored – with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
      If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

    4. Right to erasure

      1. Obligation to delete

        You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

        1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
        2. You revoke your consent on which the processing is based in accordance with. Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
        3. You create acc. Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 6(1) GDPR. Art. 21 para. 2 GDPR to object to the processing.
        4. The personal data concerning you has been processed unlawfully.
        5. The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
        6. The personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR. 1 GDPR is collected.
      2. Information to third parties

        If the controller has made the personal data concerning you public and is obliged pursuant to Art. Art. 17 para. Where the controller has made the personal data public and is obliged pursuant to Article 1 GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

      3. Exceptions

        The right to erasure does not exist if the processing is necessary

        1. to exercise the right to freedom of expression and information;
        2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
        3. for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
        4. for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes in accordance with Art. 6 para. 1 lit. a GDPR. Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
        5. for the assertion, exercise or defense of legal claims.

    5. Right to information

      If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

      You have the right to be informed about these recipients by the controller.

    6. Right to data portability

      You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where

      1. the processing is based on consent pursuant to Art. Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. Art. 6 para. 1 lit. b GDPR is based and
      2. the processing is carried out using automated procedures.

      In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be impaired by this.

      The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

    7. Right of objection

      You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6 (1) GDPR. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.

      The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

      If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.

      If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

      Notwithstanding Directive 2002/58/EC, you have the option of exercising your right to object in connection with the use of information society services by means of automated procedures using technical specifications.

    8. Right to revoke the declaration of consent under data protection law

      You have the right to revoke your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

    9. Automated decision in individual cases including profiling

      You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

      1. is necessary for the conclusion or performance of a contract between you and the controller,
      2. is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
      3. with your express consent.

      However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

      In the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

    10. Right to lodge a complaint with a supervisory authority

      Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with the following supervisory authority if you consider that the processing of personal data relating to you infringes the GDPR:

      State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia
      P.O. Box 20 04 44
      40102 Düsseldorf
      or
      Kavalleriestraße 2-4
      40213 Düsseldorf

      Tel.: 02 11/384 24-0
      Fax: 02 11/384 24-10
      E-Mail: poststelle@ldi.nrw.de
      www: http://www.ldi.nrw.de

      The supervisory authority with which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

  7. Data security

    We use the widespread SSL (Secure Socket Layer) method in conjunction with the highest level of encryption supported by your browser when you visit our website. As a rule, this involves 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is transmitted in encrypted form by the closed display of the key or lock symbol in the lower status bar of your browser.

    We also use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

  8. Data protection supervisory authority

    You have the right to contact the data protection supervisory authority and obtain information about your rights under the Federal Data Protection Act (BDSG) and other data protection regulations, including the General Data Protection Regulation (GDPR). In addition, the supervisory authority is the point of contact for complaints regarding the processing of personal data.

  9. Up-to-dateness and amendment of this privacy policy

    This privacy policy is currently valid and is dated June 2024.

    Due to the further development of our website and offers on it or due to changed legal or official requirements, it may become necessary to change this data protection declaration. The current privacy policy can be viewed at any time on the website at https://www.hillers.de/datenschutz can be called up and printed out by you.